How to write a clear, professional resume
A resume gives an employer a quick view of your background and skills relevant to a role. Formats and rules vary by country, employer and application platform, so follow the instructions for the specific opening first.
1. Gather the information
Collect your contact details, a short profile, work experience, education and relevant skills. Add a portfolio or professional profile when it helps someone assess your work. Check local requirements before including personal information.
2. Describe experience accurately
For each role, include the job title, organization and dates. Choose a few specific contributions that show what you did. Use numbers only when they are accurate and can be supported; do not turn an estimate into a confirmed result.
3. Choose a readable layout
Use descriptive headings, legible type and a consistent structure. One or two pages may suit some applications, but the right length depends on local practice, your background and the employer’s instructions. Review the file on both a phone and a computer.
4. Prepare the file for application systems
Some employers use applicant-tracking software, and tools or settings differ. Familiar headings, selectable text and a simple layout can make a document easier for software and people to read. Avoid complex tables, unexplained icons and important details embedded in images. Follow the portal’s file requirements.
5. Tailor the resume to each role
Highlight experience that actually matches the role. Use wording from the listing only when it accurately describes your background. Do not add skills you do not have or repeat keywords unnaturally.
6. Review and send
Check spelling, contact details and dates, then open the exported PDF. Confirm that text can be selected and the reading order makes sense. Give the file a clear name, such as “First-Last-Resume.pdf”, and send it through the requested channel.
Frequently asked questions
Should a resume always fit on one page?
No. Length depends on local practice, experience and the employer’s instructions. Keep information relevant and easy to scan.
Does a complex layout help applicant-tracking software?
Not necessarily. Some systems read simple structures more reliably, but tools vary. Follow the portal’s guidance and check the exported file.
Should I add a photo or personal details?
That depends on the country and application. Include only details that are requested or relevant, and check local rules.